When the information added to notes is consistent, it makes reviews easier because the people reading it know what they can expect. In addition to speeding up documentation, a major bonus to using SmartPhrases is the consistency it creates. ![]() Not only does this help increase speed, it also minimizes human error that can occur when quickly changing between screens. When a SmartPhrase is used, it can include SmartLinks that pull information such as name, balance, etc., directly from the chart into the note. They have the confidence to know that by bringing the SmartPhrase into the notes, they can see what questions they need to ask, and what answers are needed to finish the documentation. When staff utilize SmartPhrases, they do not have to worry about knowing exactly what information they need to gather. Having a robust library of stackable SmartPhrases means your staff can spend less time typing and more time working with the patients you care for. A patient asks about financial assistance –. You can have a SmartPhrase for nearly every conversation your employees can have with a guarantor. SmartPhrases suddenly make your staff available to spend more time listening and less time typing. Here is an example for you to consider, instead of typing something like, “Verified guarantor’s name, date of birth, address and insurance …” you can use the SmartPhrase “.verify”. ![]() Now you may be wondering, how can this save me time? The Epic electronic medical records system utilizes a shorthand system that allows sets of words, or SmartPhrases, to populate the notes section with commonly used blocks of text that not only save users time, but also increase consistency and sets you up for documentation success.Įpic users may already know about universal SmartPhrases, which are available to all users, but SmartPhrases created by Americollect can be assigned to specific users who work within that area of the Epic system. These phrases may not lead to secret stashes of treasure, but they may help you find something even more valuable – time. At Americollect, our magic phrase is “Ridiculously Nice,” but for our clients that use Epic, we have a few more phrases you’ll want to learn. Not since Ali Baba spoke the words, “Open Sesame” has a simple phrase been able to open so many doors.
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